Services   /   Managed Services

Managed Services

From short audits to complex multi-phase projects, we deliver tailored
project services that combine deep expertise with flexible execution.

What’s it about?

Our Project-Based Services model is designed for clients who need defined outcomes rather than just additional capacity. Whether it’s a short assessment led by a single expert or a full-scale project delivered by a multidisciplinary team, we build the right setup to achieve your goals.

MindCapture can take full ownership of your project, defining deliverables, timelines and milestones or work in a time & material team structure while you retain project management internally.

We operate in Quality & Compliance, CQV & Engineering and Go-To-Market, executing services such as regulatory audits and remediation plans, validation packages, process qualifications, market entry strategies and more. We offer flexible pricing models, from fixed price to time & material with milestones, ensuring transparency and alignment with your budget and risk level.

Our Managed Services

Project-based Services
  1. CSV – computer system validation
  2. Equipment qualification
  3. Sterilisation validation & temperature mapping
  4. Method validation & method transfer
  1. Quality event management
  2. Complaints handling
  3. Supplier management
  4. Supply chain mapping
  5. Training & personnel qualification
  6. Quality documentation management
  1. BusinessCapture
  2. Operational Excellence in sales & marketing
  3. Medical device support

Our formula for success

Flexible team sizing

We adapt the project team size and expertise to the evolving needs of your project, scaling up or down seamlessly without disruption.

Technical expertise

Our teams bring hands-on expertise from Quality & Compliance, CQV & Engineering and Go-To-Market projects, ensuring the right mix of expertise for the project.

Ownership & support

We can fully manage projects with clear deliverables and timelines or integrate as a flexible team under your lead, giving you full control.

Methodologies & tools

We leverage proprietary tools  to assemble the right team and use in-house methodologies to execute the project successfully.

Our approach to Managed Services

1. Client request analysis

We start with a deep-dive to understand your needs and goals and define whether a project-based approach fits best.

2. Scoping & proposal

We translate your needs into a clear scope, timeline and resource plan, delivering a tailored proposal with defined deliverables and costs.

3. Team & planning

We assemble the right team and ramp-up plan, set project governance & reporting structure for correct execution of the project.

4. Project kick-off

We align on expectations, clarify responsibilities and officially launch the project together to set the foundation for success.

5. Execution & monitoring

We deliver on agreed milestones while maintaining clear communication and agile adjustments when needed.

6. Delivery & closure

We submit final deliverables, review outcomes and ensure knowledge transfer, setting you up for sustained success.

Need an expert on your team?
Let’s find the right match!

At MindCapture, we combine deep sector knowledge with a people-first mindset. From startups to global players, partners trust us for our commitment, flexibility and sharp eye for talent.

Behind every successful match is a team that truly understands the science and the people behind it.

Get the support you need

Voices that matter

We build lasting partnerships by focusing on what truly matters.

This includes expert consultants who strengthen teams, recruitment that brings the right people into the right roles and project support that helps organisations move forward.

The true value of our work lies in the experiences of the people we support.

Do not just take our word for it. Discover how clients & consultants experience working with MindCapture.

Gregory Maes

Go-To-Market Consultant

As a starting consultant/freelancer, I was happy to get my first assignment by MindCapture. Besides the very warm atmosphere, they also have a great vision on innovative consultancy and are open for new ideas to improve their working processes and strategy. I’m excited to help MindCapture expand into new services across the Biotech and Pharma sectors.

Erwin Cayenberghs

Compliance Consultant

Enthusiasm combined with professionalism, that is how I would like to summarise my first experience with MindCapture.

I was fully briefed and prepared for my initial contact with the client, any questions I had were swiftly addressed.

Els Haveneers

Compliance Consultant

My first contact with Emmy has been very positive, she well understood my ambitions and the potential match with the customer.

The hiring process was very quick and professional. Also, the welcome within the MindCapture team has been great. 😊

Federica Meneghesso

Customer (Market leader in IVD)

Our collaboration with MindCapture began with the shared ambition to attract young talent into the diagnostics world. It took time to align, but their openness and commitment made it a success. The program is now part of their core offering and we’re proud to have helped shape it. MindCapture truly understands how to invest with energy, engagement and impact.

Nishtha Tiwari

Compliance Consultant

My experience was encouraging and engaging from the first contact, where I felt welcomed and eager to learn more about the opportunity. Each interaction leading up to my first day was filled with excitement and anticipation, as I gained insights into the company culture and team dynamics. On my first day, I was filled with enthusiasm to contribute and embrace new challenges.

Kamruzzaman Biswas

Engineering Consultant

MindCapture is a quite ‘human organisation”.

Human connections and interactions are important and taken into consideration. So you will not feel lonely here, and I also see there is an energy within the management team to stimulate people’s potential!

Brit Vandekerckhove

Compliance Consultant

My journey at MindCapture began when Ellen reached out via LinkedIn, warmly welcoming me and introducing the company’s mission. On my first day, I stepped into a dynamic, supportive atmosphere, guided by a structured onboarding process and surrounded by a close-knit team eager to help me hit the ground running.

Elaine Burnotte

Go-to-Market Consultant


The discussions between Mindcapture and me helped us find the ideal position for my professional profile.

Today, I have a job that perfectly suits me.

Experts for experts by experts

At MindCapture, we understand the roles because we’ve done the job ourselves. We bring more than 20 years of experience in drug development, medical device design and go-to-market strategies.

Our team has a solid science background. That’s how we make a difference. That’s how we match people and projects with precision, care and insight. Faster and smarter!

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